• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
  • Skip to footer

Make Your Remote Work More Secure

Support: 512-422-5347
Sales: 512-627-5954

Paladin InfoTek

Keeping Your Business Running

  • Home
  • About
  • Blog
  • Services
    • Operational IT
    • Basic Managed Security
    • Enhanced Managed Security
    • Business Continuity
  • Assessments
  • Testimonials
  • Contact Us

Password management tools: A must-have IT investment for businesses

March 29, 2022 by Edie Sabillon

As a business owner, you know how important it is to keep your business data safe and secure. Perhaps you have already even invested in cybersecurity solutions such as antivirus platforms and firewalls. But, do you have a password management system? A lot of companies spend sizable amounts fortifying their IT infrastructure, but end up ignoring this one basic element–passwords. Password security is a must for your business.

In reality, password security should be a bedrock of any cybersecurity planning they undertake. Research points out that more than 80% of data breaches happen due to password hacking, meaning that poor password hygiene is responsible for a majority of cybercrimes that follow data breaches. To make sense of this statistic better, let’s first look at what constitutes poor password hygiene.

Using simple passwords

Often passwords that are easy to remember are easy to hack. Do you use passwords such as password, password1234, delta123, etc.,? If yes, then you should be changing them at the earliest to something less obvious.

Repeating passwords across platforms

As another solution for remembering passwords, people tend to use one, single password universally. This dilutes the password even if it is a strong one. Plus, there’s always the risk of the password being hacked at one place and putting the data stored at all other places also at risk.

Unauthorized password sharing

Unauthorized password sharing for the sake of getting things done faster is a very real problem. For example, someone is on leave and someone else needs access to a particular file from their computer. The employee who is on leave shares the password and that can result in a security compromise.

Password security is a must: Writing down passwords

This is the most obvious, yet oft-made password mistake. Just so they don’t forget the passwords, people tend to write them down on a piece of paper, a diary, or sometimes, store it on their phone. You know what can follow if the piece of paper or diary or the phone is stolen. The same goes for storing passwords on email and if the email server is compromised.

Not revoking access on time

Cases, where ex-employees log-in credentials were used to hijack company data, are not unusual. When companies forget to revoke the access of employees as they move out of the department or organization, they are leaving a gaping cybersecurity hole open which is easy to take advantage of.

Not updating passwords

Using the same password for years or even months can be risky. Passwords should be changed every 3 months and perhaps even sooner for critical applications.

Password security is a must: Single-factor authentication

For the more critical areas, multi-factor authentication must be deployed. Relying on passwords alone is a huge cybersecurity risk. Multi-factor authentication includes tokens, biometric authentication, OTPs, etc., which make it very difficult to hack into the application.

In summary, these are some of the basic password mistakes that almost everyone is guilty of at some point. You can prevent these from happening in your organization by educating your staff about them and training them to cultivate good password hygiene. However, as we all know, there’s always a degree of uncertainty present where human behavior is involved. This is where password management tools come into play. Remember, password security is a must for your business.

Password management tools are software programs that put up enough security and safety mechanisms in place to ensure there’s no password breach.

All passwords are encrypted and stored privately, so no one, other than the authorized user has access to their passwords.
It takes care of timely password update reminders and password reset, so you don’t have to worry about them.

Password management tools make it easy for you to enforce role-based access permissions. For example, a data entry executive may be able to enter data into the sheet only once and may need authentication from the manager to edit the data, or only someone at the managerial level may be allowed to make edits to the data.

Some password management tools support multi-factor authentication, thus helping you make this important security feature a part of your data security process. Password management tools also offer administrators and managers a full view of the log-ins and also generate detailed access reports. You will know which user logged in, at what time, using which device. Some password management tools can send alerts when there’s a log-in from devices, networks, or locations that are unusual.

There are a variety of password management tools available on the market. While their basic function is the same–keeping your passwords secure–password management tools can offer you a lot more in terms of data security. Consult with an MSP who deals with cybersecurity as they can help you pick the password management tool that’s right for your business. But, remember, at the end of the day, there’s no substitute for good password hygiene, so no matter what tool you deploy, you still need to educate and train your employees to follow good cybersecurity practices. Contact us if you have any doubt because password security is a must for your business!

If you need more information about Password Management Tools click here!

Don’t forget to follow us on Twitter & Facebook!

Filed Under: Blog Tagged With: blog, Computer, hackers, houston, IT, ITSupport, programming, ransomware, security, Services, systems, technology, texas, website

Visit our Facebook Page

Visit our Facebook Page

Recent Posts

  • Cyber Insurance: The basics of coverage
  • What the COVID-19 crisis taught us about the cloud and business continuity
  • Password management tools: A must-have IT investment for businesses
  • Is co-managed IT A good idea?
  • Cybersecurity in a post-pandemic world

Follow me on Twitter

My Tweets
  • MLS Direct Network, Inc.

    “Your search for an IT provider ends here. Our company was in the midst of a grueling search for a new IT provider as we were moving from a cloud server, to an in-house server when we were introduced to Paladin IT by a respected mutual colleague. We had started our search in November of 2016, went through countless meetings with other IT support companies in the area, and decided to sign on with Paladin in April of 2017 after having already worked with them for over a month outside of any signed contract. That’s right, Stan and Phil took the time to closely work with us as we had countless phone conferences with Dell to make sure we had all the hardware and software we needed without really knowing whether we were signing any agreements. That’s how much Stan and Phil care. Right from the start Paladin IT went above and beyond any expectations we had for any IT Services company.”
    -Brett Davis, Executive Administrator – MLS Direct Network, Inc.

    Read More
  • Diane Fulmer, CPA

    “My past experiences with a number of IT service providers and Paladin IT have been night and day. Prior to signing on to Paladin’s Managed IT Service plan, we would have to wait days or even weeks for a problem to be resolved. With Paladin, my experience has been quite the opposite; they respond quickly and resolve our problems immediately or within a few hours. Whether we need remote support for a minor problem or a technician on-site to fix the problem, it is solved quickly and professionally. I highly recommend Paladin IT to anyone looking for a professional, responsive, and highly competent IT service provider for their business.”
    — Diane Fulmer, CPA

    Read More
  • Consider It Closed Realty, LLC

    “Right from the start, they impressed me with their efficient, professional manner - an approach that not only inspired confidence, but generated the results I was looking for. I needed a quick, effective solution to computer issues at that moment and they were able to help me. Since then I have called upon them many times to render help – I can count on them, their follow-up and reasonable rates. If you are looking for a business “partner” that will be there when you need them, may I suggest you contact Paladin InfoTek.”
    — Sue Kaligian - Owner, Consider It Closed Realty, LLC

    Read More
  • Director Operations

    “Paladin IT gave us a scaled version of Managed IT support which made sense both in terms of coverage and cost. I was very pleased with their responsiveness and attention to detail. Paladin also out-performed during our move from one facility to another. We did a walk through and they gave us a plan based upon our requirements. They hand held us through the move. We moved on a Thursday and Monday morning we were fully up and running, which was, all things considered, amazing. I recommend Phil and the rest of the Paladin IT team to anyone who needs Managed IT services. They are a great team providing excellent value.”
    — Barry L. Dichter, Director Operations

    Read More
  • StepStone Med, Inc.

    “I was recently unable to access key files or perform a backup. I called and they came up with a solution to save my important data and all my applications prior to replacing the hard drive. A big ‘Thank You’ to Phil and his techs. I didn’t lose a single file, and I was able to get back to business in no time at all.”
    — Cynthia Sheridan, CEO StepStone Med Inc.

    Read More

Services

  • Total Care Service
    • -Operational IT
    • -Basic Managed Security
    • -Enhanced Managed Security
    • -Business Continuity
Paladin Infotek logo

Support: 512-422-5347
Sales: 512-627-5954

Contact Us

Copyright © 2025 Paladin InfoTek · Privacy Policy · Built by Hot Dog Marketing